Job description
What you will do
As our Administrative and HR Assistant, you will:
General Administration
Welcome guests and be the point of contact for the office building’s reception and visitors
Ensure the smooth running of the Foundation’s offices (including P.O. box management, stationary and other consumables follow up)
Be in charge of the petty cash follow up for the office expenses in collaboration with the Accounting Assistant
Perform various administrative and secretarial tasks as required
Ensure that OPS related invoices are paid in a timely manner and contribute to the follow-up of the OPS budget in collaboration with the Finance Manager
Provide logistical support for internal and external meetings, events and assist in the meeting preparation as required
Act as Focal Point for travel requests, ensures a proper follow-up and provides support to the team members in their travel needs if requested (including flight bookings)
Digital Infrastructure
Act as focal point for the externalized IT support and serve as primary point of contact for any IT queries
Manage IT supplies, inventories (IT material, and mobile/landline phone numbers)
Ensure first level troubleshooting for on-site requests not managed by externalized IT support
Human Resources
Assist with onboarding new hires and managing updates to employee files throughout their employment. This can include handling tasks like work permits, social insurance announcement, pension fund, child allowances, compensation & benefits and leave management.
Support the Deputy Executive Director by coordinating the recruitment process, including publishing job announcements, scheduling interviews, assessments and managing interview logistics.
Assist with preparing and processing monthly payroll.
Assist with administrative tasks related to the Organization's learning and development programs
Assist with administrative tasks related to the performance management processes.
Draft and prepare HR documents such as job descriptions, announcements, contracts, certificates, and letters.
Participate in the maintenance of the Human Resource Information System (HRIS) and support the digitalization of HR archives.
Profile required
What You bring - We are looking for someone who has:
• Minimum of 1 year of relevant work experience
• Experience working with Outlook and MS Office applications
• Experience working for an International non-for-profit agency / organization is considered as an asset
• Graduate degree or CFC / professional maturity with equivalent in experience to reach graduate level
• Excellent time management and organizational skills
• Attention to detail in handling documentation and information
• Ability to use initiative, prioritize, multi-task, and proven ability to meet deadlines
• Clear and systematic thinking that demonstrates good judgment and problem-solving competencies
• Good analytical skills
• Well organized and structured
• Ability to supervise an Intern or Apprentice
• Ability to manage small projects if delegated by upper levels with close supervision
• Excellent written and oral communication and interpersonal skills in a fast-paced multi-cultural and multilingual environment
• Capacity to work autonomously as well as a team player
• Capacity to interact with internal and external stakeholder
• Knowledge, interest and a strong commitment for the work and mission of UNHCR and the refugee cause
• Excellent command of English and French (German an asset)
• Excellent computer skills and knowledge of MS Office applications
• Working knowledge of office equipment
• Basic troubleshooting skills to assist with common IT-related issues
• Ability to identify and resolve administrative challenges
Company description
Make your next job one with purpose
Do you believe in a world where everyone has a safe place to call home?
Do you thrive in engaging donors, building meaningful relationships, and crafting campaigns that inspire lasting support?
We are not just another nonprofit. We are part of a global humanitarian movement, working every day to support people forced to flee war, conflict, and persecution. And we need passionate people like you to expand our impact.
Why Join Us?
- Work for a cause that truly matters
- Collaborate with a motivated, supportive and mission-driven team
- Be part of an agile and growing Foundation
- Get exposure to international humanitarian operations
- Enjoy a flexible and hybrid work environment
Switzerland for UNHCR is proud to be an equal opportunity employer. We strongly encourage applications from candidates of all backgrounds (including those who have personally experienced displacement) and are committed to supporting others forced to flee.
On 3/27/2026